It is the policy of KBP to provide paid time off (PTO) to take time away from work for relaxation, revitalization and to handle personal and/or routine medical matters.

All Shift Managers, Co-Managers, Restaurant General Managers, Managing Partners, and hourly home office employees (full or part time) are eligible to accrue PTO.

Team Members will accrue PTO only for weeks in which at least 30 hours were worked. PTO benefits are earned up to the maximum hours relative to the employee’s tenure based on the schedule below, however, when the maximum is reached, further accumulation stops until PTO is used.

PTO accruals are based upon regular hours worked during a pay period. Overtime hours worked during a pay period will not count for purposes of accruing PTO. Accruals will be adjusted for modifications made to hours worked after the close of a pay period when entered directly into the timesheet.

PTO accruals are suspended during an unpaid leave of absence. For purposes of this policy, an “unpaid leave of absence” refers to any leave of absence during which the employee is not receiving pay directly from KBP. PTO accruals also are suspended when an employee is receiving income replacement through sick leave, PTO, short-term disability, long-term disability, and workers' compensation.

Hourly employees must have accrued PTO and at least three months of continuous employment prior to taking PTO. PTO must be scheduled at least two weeks in advance and approved by the employee’s salaried leader. PTO can be taken only in one-hour increments. PTO cannot be cashed out; the accrued time must be used for time off work.

Restaurant General Managers and Managing Partners must have at least three months of continuous employment prior to taking PTO. PTO must be scheduled at least 60 days in advance and the schedule/coverage plan should be submitted and approved by the employee’s direct leader. PTO must be taken in “full day” increments. PTO cannot be cashed out; the accrued time must be used for time off work.

Salaried, Above Restaurant Leaders and salaried Home Office Employees do not accrue PTO.
Instead, they have the opportunity, while employed, to take reasonable time away from the office for vacation and routine illness, while continuing to receive their normal salary. This time away from the office is not accrued, and no payments will be made for missed opportunities to take time off or at the time of termination.

Hourly employees who transfer to a salaried position must first use any accrued PTO before taking additional time away from the office for PTO purposes.

Salaried employees are responsible for gaining advance approval from their manager before taking time away from the office. Requests will be granted or denied based on business needs and the reasonableness of the request. Eligible employees are expected to act reasonably and appropriately in the amount of time they request to take away from the office, and an employee’s abuse of this privilege may result in the privilege being withdrawn and/or disciplinary action, up to and including termination.

Any employee who changes positions will begin the new level of PTO benefits based on the date of the position change. Company tenure will be honored.

Any employee who terminates will forfeit any accrued, unused PTO (applicable to state law).